Tendering and Submission Services

• Start to finish tendering services including; review, preparation, and production of tenders and submissions.
• Review of every word, of every tendering document, to save you time.
• ‘Tender Summary’ and ‘Risk and Opportunity’ analysis reports.
• Independent review of your tender documents prior to submission. This can be an edit of the final document content, or a full review of tender documents compared to your submission to ensure full compliance.
• Advice on presentation and format of tenders.
• We can reduce your tendering stress, which allows you to concentrate on core business operations.

Avail Contracts Group offers start to finish Tendering and Submission services.

We can register for the tender documents then receive addendums and updates for your business.

We analyse and summarise all documents included in the tender to reduce your reading and reviewing time. Some tendering documents can be large, overwhelming, and contradictory. We offer you a concise and speedy solution by reading and interpreting every word of every document on your behalf.

We provide you with a ‘Risk and Opportunities’ report that points out the data and information you need to include for pricing, evaluation criteria, key performance indicators, and to ensure tendering compliance. We also advise you on what you can and can’t include, such as a compliant or non-compliant tender, extra marketing materials, and certificates of accreditation etc. We can help you to advise the buyer of your critical business strengths that have not been requested in the tender, such as your research and development plans, and future business growth strategies.

We work with your team to research and gather relevant and comprehensive evidence to support your submission. You always have the final say and approval of the final submission. We help you to get there by reducing the stress of tendering in usually limited tendering time frames.

If you are just after a fresh look at your documents, we can provide an independent review of your tender documents prior to submission. This can be an edit of the final document content, or a full review of tender documents compared to your submission to ensure full compliance.

Avail Contracts Group can provide the entire production of your documents in the format required. This service can include graphic design, printing – paper / binding/ posters/ electronic media CD, DVD, and memory stick. We help you to present a professional and eye catching tender.

How can Avail Contracts Group help your business to grow?

Negotiations

• How to negotiate with the buyer for a win / win result.
• Sell your strengths and ideas during the negotiation stage.
• Training provided for your staff to effectively negotiate.
• Improve sub-contractor and supplier relationships including pricing strategies.

With several years of experience, both as buyers and tenderers, our team has the professional confidence to assist you with your negotiation strategies, or to conduct negotiations on your behalf.

Successful negotiations can be the difference between winning and losing a tender. Negotiations can also be the opportunity for you to ‘market’ your business. They are also a good prospect for you to network, and create a relationship, with potential buyers – even if you don’t win this particular tender.

Tendering is not just about submitting a document. Tendering is a tool to selling your products and services. Tendering is how the buyer compares you to your competitors. Negotiations can be like a first employment interview. You are selling yourself, your product or service, your price, your commitment, your abilities, and your future worth to the buyer. This process can also be used to sharpen your pencil, but be careful with how much you sharpen. You still need to make a profit and a buyer does not want to engage a business that will collapse due to an under-priced contract.

Tendering often requires you to seek the goods and or services of other suppliers / subcontractors to complement your submission. Good relationships and pricing strategies with these suppliers will assist you during each tendering period to ensure you get the best price and prompt submissions.

Avail Contracts Group can provide assistance to your business in how to conduct negotiations to increase your chances of success.

How can Avail Contracts Group help your business to grow?

Contract Management

• Prepare your Contract Management strategies during the tendering stage.
• Don’t under quote your tender by omitting Contract Management tools and administrative processes.
• Contract transition and operational review.
• Ensure that key stakeholders are aware of their obligations of the contract.
• Deliver what you promised, whilst achieving profit levels.

Avail Contracts Group already starts managing the contract at the tendering stage. We check and evaluate all contractual conditions whilst reviewing all of the tendering documents. This ensures that you don’t miss any conditions that may affect your tender price. This also gives you a clear understanding of your contractual obligations, if awarded the tender.

Businesses that tender sometimes concentrate on the ‘specification’, thus missing vital contractual information that could have a detrimental effect on their profit. Avail Contracts Group ensures that you have all of the relevant information so that the contracts you win don’t come up with any unexpected surprises. It has been our experience that tendering and contractual conditions have sometimes even contradicted themselves. We question these contradictions during the tendering phase and not after contract award, when it can be too late to change.

Avail Contracts Group can offer your business a full contractual review so that you can feel comfortable that what you are signing is exactly what you anticipate, based on the entire tendering phase including negotiations.

So now that you have won that tender, it’s time to manage your contract and deliver what you promised. Avail Contracts Group recommends that you include ‘contract transition and start up costs’ into your commercial tender proposal. Some of the contract transition and start up steps Avail Contracts Group offers are;

• Contractual Agreements with your suppliers and subcontractors to deliver the specified requirements.
• Meetings with your key stakeholders to ensure everyone is on the same page and ready to commence the contract with a full understanding of what is required by them.
• Assistance with setting up Reporting and Key Performance Indicators to ensure compliance with the contract. This also assists you with the evaluation of the successful delivery and commercial aspects of the contract.
• Staff training in ‘how to manage a contract’, ‘how to conduct contract meetings’, and ‘professional and concise reporting’.
• Contractual Advice during the term of the contract.

How can Avail Contracts Group help your business to grow?

Tendering Strategy and Planning

• Review and improve your tendering strategies.
• Analysis of your tendering history.
• How to find relevant tendering opportunities.
• Tendering for the future.

Avail Contracts Group can work with you to improve your tendering strategies. We look at your sales and marketing strategy and define your ‘best fit’ tendering solutions. Tendering can become very time consuming which eats into your profits. Focusing on relevant tendering opportunities and reducing the time you spend on each tender can help you win new work.

Avail Contracts Group’s ‘Tendering Strategy and Planning’ service is tailored to your specific industry. It generally consists of the following reviews, discussions, and analysis reports;

• Analysis of your tendering history
  • Review of your previous tenders and their compliance with the buyers requirements.
  • Review of the format of your tenders. Do they look professional?
  • Percentage of tenders your business has won and lost, and why.
  • Buyer feedback on your submissions.
  • Are you tendering for appropriate contracts?
• Tendering Opportunities
  • How do you find your tendering opportunities?
  • Review the many ways tenders can be found, not just through advertising. Do you have relationships with Government Procurement Officers and Commercial buyers? Do you know how to contact them?
  • Do you direct sell your business or just wait to be notified of tendering opportunities?
  • Have you applied to be included in ‘preferred supplier / tenderer’ lists?
  • Analyse successful tenderers in your industry. Who are your major competitors? How are their businesses functioning? Are they more innovative with their submissions? Are your competitors winning the work you should be winning?
• Tendering Plan
  • How will you improve your chances of winning?
  • Is tendering the right way for you to win work?
  • How will you find sales opportunities by tendering?
  • Is your business ready to submit Government tenders?
  • Do you need to increase or improve your accreditations, insurance, and compliance to standards? Will this increase your winning percentage? Is it cost effective to do so?
  • Who will manage your tendering submissions in house? Have they been appropriately trained to manage this process?

How can Avail Contracts Group help your business to grow?

Tender Evaluation Services

Independent Procurement Services to assist you in engaging the ‘best fit’ provider.

Tendering and contractual advice to ensure your documents clearly state the conditions of each purchase.

Avail Contracts Group consultants have had experience both as buyers and sellers. This gives us the advantage of experience sitting on both sides of the fence. We can help you buy new goods or services, and help you sell your goods and services.

• Procurement
  • Professional assistance with writing the tender documents, including conditions of tender, specification, and conditions of contract.
  • Proficient support with capturing relevant potential suppliers.
  • Independent consultants to be part of evaluation committees for tenders.
  • Confidential and independent advice on tender analysis, tendering negotiations, and engaging the ‘best fit’ provider.
  • Specialised advice during contractual negotiations.

How can Avail Contracts Group help your business to grow?

Mobile Phone
+61 (0) 405 117 872

Office Phone
+61 (03) 9571 9355

Email
margaret@availcontracts.com.au

Postal Address
10/225-229 Koornang Road Carnegie 3163.